OptiDrop

Purchase Order Generator

Generate professional purchase orders with itemized products, quantities, rates, and delivery details. Auto-calculate totals and download as PDF. 100% free, no sign-up.

Items

Description Qty Unit Price Amount
Total: $0.00

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Free Purchase Order Generator — Create PO Documents Online

OptiDrop's Purchase Order Generator helps businesses create formal purchase orders quickly and professionally. A purchase order is a critical document that initiates the procurement process, specifying exactly what items are needed, the quantities, agreed prices, and delivery expectations.

Streamline Your Procurement

Enter your company details, vendor information, add items with quantities and unit prices, set the delivery date, and add terms and conditions. The tool auto-calculates line item totals and the grand total, then generates a clean PDF ready to send to your supplier.

Why Use Purchase Orders?

Purchase orders protect both buyers and sellers by documenting exactly what was ordered, at what price, and when delivery is expected. They help with budget tracking, inventory management, and provide legal protection in case of disputes.

Frequently Asked Questions

A purchase order (PO) is a formal document sent by a buyer to a seller specifying the products or services they wish to purchase, along with quantities, agreed prices, delivery dates, and payment terms. It serves as a legally binding contract once accepted by the seller.
A purchase order should include a unique PO number, the buyer's and seller's contact information, the order date, a detailed list of items with descriptions, quantities, unit prices, total amounts, delivery date, shipping address, payment terms, and any special instructions.
Yes, once a purchase order is accepted by the supplier, it becomes a legally binding agreement. The seller is obligated to fulfill the order as specified, and the buyer is obligated to pay for the goods or services received.
A purchase order is created by the buyer and sent to the seller before goods are delivered — it specifies what the buyer wants to purchase. An invoice is created by the seller and sent to the buyer after goods are delivered — it requests payment for the delivered items.

Last updated: June 2026